Booking venues is something that actually come in your mind when you are having a party or certain ceremony. In this case, you will need the venue for performing your purpose. Finally, it makes you need to purchase some renting, related accessories, etc. If you want to succeed your celebration, make sure you read our tips for getting the best venues in a right price.
Choosing the Venue
In order to make your celebration or show memorable, choosing the right venue is essential. In this aspect, you will need to consider your type of show. If it is music show, then usually the best place is on club or bar. However, if it is a birthday, let’s say, usually you can only just function your home for it. However, if you need some advanced facilities for marriage, then the best place will be in Hotel Ballroom.
In case you are wrong to choose the suitable place, your show will not be so engaging. Think about what the best idea of booking venues that makes your show comes memorable. This is the first part you should do before moving to other aspects.
Contact the Venue Administrator
Every place you want to rent will always have its sales manager or at least administrator to contact. However, you should consider these following questions before contacting the admin:
- How much the rent cost
- When you can visit the place to check
- What time you can begin the show
- What time you must close
- What the administrator provides technically
- Make sure if there is special rules or certain requirement
Asking those questions will make you figure out what your show will look like. Thus, you can also re-schedule or re-organize your show fits with the venues. Booking venues with high credibility admin is also important. The admin who is easy to contact, or even, negotiate.
Signing the Venue Hire Contract
In most venue hire situations you usually don’t have a paper signing contract. However, you should ask them if there is any. In this case, you will be able to make sure what exactly the money you need, the resources you get, and the confirmed date and time. Otherwise, you will fall into paying some of extra fees you don’t know.
In another story, if someone needs for booking venues which has big space, then there will be always as signing contract. The existence of signing contract is not guarantee that you will not pay some extra fee behind. You should read the policy carefully and if needed, ask the detail you are unclear yet.
Negotiating the Price
Negotiating the price will be tough if you have no strong reason to bargain the for lower price. Booking venues actually can be cheaper if you have clever bargain tactics. However, these two reason makes your bargain will typically approved:
- Ensure the administrator that you bring a lot of people
- Ensure them that you come with press
By bringing a lot of people on the show, it means you help the administrator and his venue more visible. Logically, more people come to the venue, than it brings more possibility that they may rent the same place for their own show next time. This is also the same case if you come with press. It helps venue service market their place.